Purchasing Specialist (Mandarin)

Handle purchasing of spare parts, consumables, rental units, and operational needs for workshop and field operations. Source and evaluate local and overseas (China) suppliers to obtain the best price, quality, and delivery terms. Manage RFQ (Request for Quotation) , price comparison, and negotiation with both local vendors and Mandarin-speaking suppliers.

Ensure the availability of parts/components to support the heavy equipment rental fleet (boomlift, scissorlift, forklift, compressor, excavator, etc.). Communicate actively with Mandarin-speaking suppliers regarding pricing, stock availability, shipment schedules, and documentation. Perform vendor evaluation and ensure product quality meets company standards.

Maintain strong relationships with manufacturers, distributors, and Chinese suppliers. Create, process, and monitor Purchase Orders (PO) until goods are delivered (end-to-end cycle). Manage purchasing documents: invoices, packing lists, BL/AWB, COO/COA, and other import-related documents.

Coordinate with finance for payments, down payments, and purchasing budget planning. Coordinate with warehouse and logistics teams to ensure timely delivery and accurate specifications. Support importation activities when purchasing from China: shipping arrangement, tracking, customs clearance coordination.

Control procurement lead time to prevent unit downtime in rental operations. Prepare purchasing reports, vendor comparisons, price updates, and cost analysis. Update and maintain purchasing data in ERP systems (SAP/Oracle/ERP).