Deskripsi pekerjaan
Kami sedang mencari seorang Protocol Officer yang sangat terorganisir, proaktif, dan berorientasi pada detail untuk mengoordinasikan keterlibatan resmi, kunjungan VIP, rapat, acara, serta berbagai pengaturan protokol. Kandidat ideal untuk peran ini harus menunjukkan keterampilan koordinasi yang unggul, kemampuan organisasi yang luar biasa, serta kedisiplinan tinggi agar setiap detail tersusun dengan rapi dan terlaksana tanpa cela. Posisi ini menuntut individu yang mampu mengantisipasi kebutuhan, mengelola berbagai pengaturan secara bersamaan, menjaga standar profesionalisme yang tinggi, serta memastikan seluruh kegiatan berjalan lancar sesuai rencana. Anda akan bertanggung jawab penuh mulai dari koordinasi jadwal, transportasi, tempat, hingga manajemen etiket dan tata cara resmi bagi tamu-tamu penting dan pejabat tinggi.
Tanggung jawab: Position Overview; We are seeking a highly organised, proactive, and detail-oriented Protocol Officer to coordinate official engagements, VIP visits, meetings, events, and protocol arrangements. The ideal candidate must demonstrate excellent coordination skills, outsta; This role requires someone who can anticipate needs, manage multiple arrangements simultaneously, maintain high standards of professionalism, and ensure that everything runs smoothly and according to plan; Key Responsibilities; 1. Coordination & Organisation; Coordinate all arrangements for VIP visits, official meetings, high-level engagements, and corporate events; Ensure all schedules, itineraries, transportation, venue preparations, seating arrangements, and supporting logistics are properly organised and confirmed in advance; Take full responsibility for ensuring that all arrangements are in order, all parties are well-informed, and every detail is accounted for; Coordinate closely with internal departments, external parties, government representatives, and service providers; Follow up proactively on every task to ensure timely completion and prevent last-minute issues; 2. VIP & Official Protocol Management; Manage protocol arrangements for VIPs, senior executives, government officials, dignitaries, and other high-profile guests; Ensure proper etiquette, precedence, introductions, seating plans, and formal procedures are observed; Prepare detailed itineraries, briefing notes, guest lists, contact lists, and event schedules; Ensure guests are received professionally and that their movements and requirements are handled seamlessly; 3. Attention to Detail & Execution; Maintain exceptional attention to detail and ensure that no important arrangement is overlooked; Double-check all schedules, documents, venues, equipment, transportation, and other logistical requirements before each engagement; Monitor all arrangements before and during events to ensure everything proceeds according to plan; Identify potential problems in advance and take immediate corrective action when necessary; Maintain clear checklists and contingency plans to ensure operational readiness at all times; 4. Communication & Stakeholder Management; Communicate clearly and professionally with senior management, VIP guests, government officials, and other stakeholders; Provide timely updates and confirmations to all relevant parties; Ensure all parties understand their responsibilities, schedules, and required arrangements; Handle sensitive information and confidential matters with the highest level of discretion; 5. On-Site Coordination & Problem-Solving; Oversee on-site preparations and execution to ensure all arrangements are properly implemented; Remain composed, responsive, and solution-oriented when dealing with unexpected changes or urgent requests; Take initiative and make sure every detail is managed without requiring constant supervision; Conduct final checks before engagements begin and ensure all matters are properly concluded afterward; Key Requirements.
Kualifikasi: Proven experience in protocol, VIP relations, event coordination, executive assistance, hospitality, or a similar role; Excellent coordination, planning, organisational, and time-management skills; Exceptional attention to detail and a strong sense of responsibility; Ability to manage multiple tasks and priorities simultaneously; Strong communication and interpersonal skills; Professional appearance, excellent etiquette, and a confident manner when dealing with VIPs; Proactive, disciplined, reliable, and capable of working under pressure; Able to anticipate requirements, identify potential issues, and resolve them before they become problems; High standards of confidentiality, integrity, and professionalism; Essential Personal Qualities; The successful candidate must be:; Exceptionally organised — able to keep all arrangements, schedules, and details in order; An excellent coordinator — capable of bringing people, schedules, and resources together seamlessly; Highly detail-oriented — ensuring nothing is missed, overlooked, or left unconfirmed; Proactive and meticulous — always following up and double-checking to ensure everything is ready; Dependable and accountable — taking ownership of arrangements from preparation through completion; Calm under pressure — able to manage last-minute changes without compromising standards; What Success Looks Like; The Protocol Officer must ensure that every engagement is thoroughly prepared, every stakeholder is properly coordinated, every detail is checked, and every arrangement is in order. The role requires someone who does not simply organise tasks but tak.
Tanggung jawab
- Position Overview
- We are seeking a highly organised, proactive, and detail-oriented Protocol Officer to coordinate official engagements, VIP visits, meetings, events, and protocol arrangements. The ideal candidate must demonstrate excellent coordination skills, outsta
- This role requires someone who can anticipate needs, manage multiple arrangements simultaneously, maintain high standards of professionalism, and ensure that everything runs smoothly and according to plan
- Key Responsibilities
- 1. Coordination & Organisation
- Coordinate all arrangements for VIP visits, official meetings, high-level engagements, and corporate events
- Ensure all schedules, itineraries, transportation, venue preparations, seating arrangements, and supporting logistics are properly organised and confirmed in advance
- Take full responsibility for ensuring that all arrangements are in order, all parties are well-informed, and every detail is accounted for
- Coordinate closely with internal departments, external parties, government representatives, and service providers
- Follow up proactively on every task to ensure timely completion and prevent last-minute issues
- 2. VIP & Official Protocol Management
- Manage protocol arrangements for VIPs, senior executives, government officials, dignitaries, and other high-profile guests
- Ensure proper etiquette, precedence, introductions, seating plans, and formal procedures are observed
- Prepare detailed itineraries, briefing notes, guest lists, contact lists, and event schedules
- Ensure guests are received professionally and that their movements and requirements are handled seamlessly
- 3. Attention to Detail & Execution
- Maintain exceptional attention to detail and ensure that no important arrangement is overlooked
- Double-check all schedules, documents, venues, equipment, transportation, and other logistical requirements before each engagement
- Monitor all arrangements before and during events to ensure everything proceeds according to plan
- Identify potential problems in advance and take immediate corrective action when necessary
- Maintain clear checklists and contingency plans to ensure operational readiness at all times
- 4. Communication & Stakeholder Management
- Communicate clearly and professionally with senior management, VIP guests, government officials, and other stakeholders
- Provide timely updates and confirmations to all relevant parties
- Ensure all parties understand their responsibilities, schedules, and required arrangements
- Handle sensitive information and confidential matters with the highest level of discretion
- 5. On-Site Coordination & Problem-Solving
- Oversee on-site preparations and execution to ensure all arrangements are properly implemented
- Remain composed, responsive, and solution-oriented when dealing with unexpected changes or urgent requests
- Take initiative and make sure every detail is managed without requiring constant supervision
- Conduct final checks before engagements begin and ensure all matters are properly concluded afterward
- Key Requirements
Kualifikasi
- Proven experience in protocol, VIP relations, event coordination, executive assistance, hospitality, or a similar role
- Excellent coordination, planning, organisational, and time-management skills
- Exceptional attention to detail and a strong sense of responsibility
- Ability to manage multiple tasks and priorities simultaneously
- Strong communication and interpersonal skills
- Professional appearance, excellent etiquette, and a confident manner when dealing with VIPs
- Proactive, disciplined, reliable, and capable of working under pressure
- Able to anticipate requirements, identify potential issues, and resolve them before they become problems
- High standards of confidentiality, integrity, and professionalism
- Essential Personal Qualities
- The successful candidate must be:
- Exceptionally organised — able to keep all arrangements, schedules, and details in order
- An excellent coordinator — capable of bringing people, schedules, and resources together seamlessly
- Highly detail-oriented — ensuring nothing is missed, overlooked, or left unconfirmed
- Proactive and meticulous — always following up and double-checking to ensure everything is ready
- Dependable and accountable — taking ownership of arrangements from preparation through completion
- Calm under pressure — able to manage last-minute changes without compromising standards
- What Success Looks Like
- The Protocol Officer must ensure that every engagement is thoroughly prepared, every stakeholder is properly coordinated, every detail is checked, and every arrangement is in order. The role requires someone who does not simply organise tasks but tak
Informasi lowongan
- Tipe pekerjaan
- Full-time
- Gaji
- Rp 8.000.000 – Rp 10.000.000 per month
- Batas lamaran
- 17 November 2026