Deskripsi pekerjaan
The General Affairs Executive is responsible for managing essential office administrative activities to ensure smooth daily operations. This includes overseeing supply procurement, managing third-party service providers, supporting budget and tender processes, and supervising front desk operations. The role requires a professional who can handle asset planning, utility management, and administrative workflows in a structured environment, preferably within a heavy industrial or port setting.
Tanggung jawab: Responsible for administrative activities associated with the office management such as supply, general affairs, supervising third-party services, supporting division budgets and tenders, and overseeing front desk operations; Monitor and manage stationary, pantry needs, drinking water supply, stock records, and warehouse/storage inventory; Monitor delivery, receipt, and consumption of water supply, and manage periodic requests for utility needs; Monitor, manage, and check related office GA needs for management; Monitor administrative equipment needs, photocopier rental agreements, document archiving and storage management, stamp duty arrangements, name card printing, office furniture management, and general affairs asset planning and control; Identify cost-saving opportunities for general affairs operational expenditures and compile periodic GA performance reports; Support the related tender processes and monitor operational budget utilization; Monitor, evaluate, and ensure third-party General Affairs service providers perform according to agreed Service Level Agreements; Supervise employee shuttle pick-up services, common gate access, and yard transportation arrangements; Ensure incoming letters are properly recorded, sorted, and distributed; Coordinate and support port tour processes for internal stakeholders, customers, and government officials.
Kualifikasi: Minimum Bachelor's degree in any major; Minimum 5 years of experience in General Affairs, Office Management, or administrative roles, preferably within a port, terminal, or heavy industrial environment.
Tanggung jawab
- Responsible for administrative activities associated with the office management such as supply, general affairs, supervising third-party services, supporting division budgets and tenders, and overseeing front desk operations
- Monitor and manage stationary, pantry needs, drinking water supply, stock records, and warehouse/storage inventory
- Monitor delivery, receipt, and consumption of water supply, and manage periodic requests for utility needs
- Monitor, manage, and check related office GA needs for management
- Monitor administrative equipment needs, photocopier rental agreements, document archiving and storage management, stamp duty arrangements, name card printing, office furniture management, and general affairs asset planning and control
- Identify cost-saving opportunities for general affairs operational expenditures and compile periodic GA performance reports
- Support the related tender processes and monitor operational budget utilization
- Monitor, evaluate, and ensure third-party General Affairs service providers perform according to agreed Service Level Agreements
- Supervise employee shuttle pick-up services, common gate access, and yard transportation arrangements
- Ensure incoming letters are properly recorded, sorted, and distributed
- Coordinate and support port tour processes for internal stakeholders, customers, and government officials
Kualifikasi
- Minimum Bachelor's degree in any major
- Minimum 5 years of experience in General Affairs, Office Management, or administrative roles, preferably within a port, terminal, or heavy industrial environment
Informasi lowongan
- Tipe pekerjaan
- Contract
- Pendidikan
- S1
- Gaji
- Negosiasi