Export-Import Administrator

About us PT SCG Barito Logistics is a leading logistics solutions provider including in import/export and customs management. We are committed to delivering excellence in logistics operations, helping businesses navigate complex international trade requirements with efficiency and reliability. Our team is dedicated to providing world-class services that enable our clients to expand their global reach whilst maintaining compliance with international regulations. About the role The Export-Import Administrator plays a critical role in ensuring the seamless financial and administrative execution of logistics operations. The primary purpose of this role is to manage, monitor, and reconcile the end-to-end documentation workflow—from the initial booking to the final billing. Serving as a vital bridge between the Commercial, Operations, and Finance departments, the role holder ensures that all Accounts Receivable (AR) and Accounts Payable (AP) records are precise, vendor payments are processed on time, and customer invoicing is flawlessly supported. This position is essential for driving operational efficiency, maintaining strong vendor relations, and safeguarding the company’s cash flow.

Key responsibilities Take primary ownership of accurately recording and maintaining Accounts Receivable (AR) and Accounts Payable (AP) data for all logistics services within the company's designated systems. Ensure all financial data entry strictly aligns with operational milestones and corporate compliance guidelines.

Thoroughly review and verify all incoming vendor documents and invoices prior to AP processing. Ensure absolute accuracy in pricing, tax compliance, and supporting attachments, verifying alignment with agreed-upon quotations and contracts before forwarding files to the Finance department. Track and monitor the complete lifecycle of shipment documentation, encompassing booking confirmations, customs paperwork, vendor payment cycles, and final AR billing entries.

Proactively identify and resolve any documentation bottlenecks or discrepancies throughout the end-to-end process. Collaborate closely with the Finance department to compile, verify, and finalize all required supporting documentation. Ensure the timely and accurate submission of invoices and backup documents to customers to facilitate prompt payment.

Manage, track, and reconcile daily and weekly petty cash usage for operational expenses. Prepare comprehensive reconciliation reports and coordinate timely settlements and replenishments with the Finance department. What we're looking for