Secretary - WFO - Jakarta (ID: 704443)

Employment type: Contract-based Job Description: Arrange domestic and international transportation bookings, including flights, trains, and Whoosh High-Speed Rail, ensuring all booking details (name, date, route, and schedule) are accurate.

Manage hotel reservations based on users’ itineraries, ensuring accuracy of stay dates, hotel location, and duration of stay. Process claims and reimbursements through the company system in accordance with established procedures and documentation requirements, ensuring reimbursement funds are received correctly by the applicants. Handle administrative processes for new apartment rentals and lease renewals, including document collection, coordination with relevant parties, and fulfillment of all administrative requirements.

Manage employee relocation and repatriation administration, including coordination with internal and external parties and ensuring all documents are complete and accurate. Administer corporate membership programs, including registration, renewal, membership handover, validity monitoring, and annual membership administration. Coordinate actively with internal and external stakeholders (travel agents, hotels, apartment providers, vendors, and other related parties) to ensure all processes are completed smoothly and on time.

Manage general office administration, including correspondence, documentation, and filing systems, both physical and digital. Requirements: Minimum Diploma Degree (D3) in Office Administration, Secretarial Studies, or a related field.

Approximately 1 year of experience as a Secretary, Personal Assistant, or Administrative Officer. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook). Strong attention to detail in handling documents, schedules, meeting minutes, and administrative tasks.