Procurement Admin & Import

Deskripsi Pekerjaan

Tanggung Jawab

• Support the Procurement Department in day-to-day administrative and operational activities
• Prepare, process, and maintain procurement documents, Purchase Orders (PO), quotation, contracts, and other related documentation
• Monitor purchase order, cash advance status and coordinate with suppliers to ensure timely delivery of goods and services
• Handle procurement for operational requirements, including office supplies, consumables, and other indirect purchases
• Manage import documentation, ensuring compliance with customs regulations and company procedures
• Coordinate with freight forwarders, shipping agents, customs brokers to ensure smooth import clearance and on-time delivery
• Prepare and monitor import documentation, including Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin (COO), and other required shipping documents
• Assist in HS Code classification and verify import documentation for customs clearance
• Coordinate import permits and required regulatory documents with relevant government authorities when necessary
• Track shipment status and proactively resolve import or logistics issues
• Manage document routing and approval processes to ensure timely approval of procurement-related documents
• Support procurement team members in sourcing activities and other procurement operations when required
• Perform other administrative duties assigned by the Procurement Manager
• Bachelor’s Degree (S1) in Business Administration, Supply Chain Management, International Trade, Logistics, Engineering, or a related field
• Minimum 2 years of experience in Procurement Administration, Purchasing, Import-Export, or Supply Chain
• Good understanding of procurement processes, purchasing documentation, and vendor management
• Experience in handling import documentation and coordinating customs clearance processes
• Familiar with Incoterms, shipping documents, HS Code classification, and Certificate of Origin (COO) is an advantage
• Familiarity with Indonesian customs regulations and import licensing requirements is preferred
• Proficient in Microsoft Office (especially Excel) and ERP systems
• Strong administrative, organizational, and document control skills
• Experienced in routing documents for approval and maintaining systematic filing records
• High attention to detail with strong analytical and problem-solving abilities
• Able to manage multiple tasks, prioritize effectively, and work under tight deadlines
• Good communication and interpersonal skills with the ability to coordinate effectively with internal departments, suppliers, freight forwarders, and government authorities
• Good command of both written and spoken English
• Demonstrates integrity, accuracy, accountability, and a proactive attitude