Executive Secretary

Key responsibilities Managing executive calendars and scheduling meetings, appointments and travel arrangements Preparing and organising confidential documents, reports, and correspondence for senior management

Handling incoming and outgoing communications on behalf of executives, including emails, calls and visitor management Coordinating and supporting executive meetings, including preparing agendas, taking minutes and distributing documentation Maintaining filing systems and document management protocols to ensure information is easily accessible and secure

Assisting with project coordination and administrative tasks that support executive decision-making Managing expenses, invoices and travel reimbursements in accordance with company policies Liaising with internal departments and external partners to facilitate smooth communication and collaboration

Supporting the preparation of presentations and materials for board meetings or client engagements Maintaining discretion and confidentiality in all matters related to executive business What we're looking for

Proven experience as an Executive Secretary, Personal Assistant or in a similar secretarial role within a professional business environment Excellent organisational skills with the ability to prioritise multiple tasks and manage competing deadlines Outstanding written and verbal communication skills in English and Indonesian