Deskripsi pekerjaan
We are looking for a highly capable, proactive, and resourceful Executive Assistant to become the CEO’s right hand. This is not a traditional assistant role. You will work directly alongside the CEO across construction, villa management, operations, administration, HR, purchasing, project coordination, and business growth initiatives. Your role is to help keep the entire business moving forward by solving problems, supporting team members, and ensuring nothing falls through the cracks. The ideal candidate is highly organized, loves taking ownership, enjoys helping people, and can switch seamlessly between administration, operations, people management, purchasing, and project coordination. We are a fast-growing villa development and villa management company based in Bali. We develop high-quality properties, manage villas, and continuously improve our systems, operations, and guest experience. We are looking for someone who sees the business as their own and is genuinely invested in helping the company succeed. You
Tanggung jawab: Work directly with the CEO to execute daily priorities; Act as a central point of communication between the CEO and team members; Follow up on tasks, projects, and deadlines across departments; Ensure important issues are identified and resolved quickly; Assist in improving systems, processes, and overall business efficiency; Manage company purchasing through Tokopedia, suppliers, and local vendors; Track all orders from purchase through to delivery; Ensure orders are received, checked, recorded, and properly allocated; Maintain accurate inventory records; Upload and organize purchase information in company spreadsheets; Allocate expenses to the correct villas, projects, or departments; Manage petty cash and expense tracking; Maintain organized records and documentation; Support payroll processing and administrative tasks; Assist with reporting and data management; Ensure company records are accurate and up to date; Assist villa management operations when required; Coordinate with villa teams to ensure property checks are completed; Support maintenance, purchasing, and operational requirements; Help ensure properties are maintained to company standards; Assist with recruitment and hiring activities; Post job advertisements and coordinate interviews; Help onboard new team members; Support employee administration and HR-related tasks; Build relationships with local talent and service providers; Be a trusted point of contact for team members; Help maintain a positive and productive workplace culture; Organize team events, celebrations, and gatherings; Support communication across the business; Assist the CEO in building a high-performing team environment; Research suppliers, partners, and business opportunities; Support new business initiatives and growth projects; Take ownership of projects from start to finish; Handle any task necessary to help the business grow and improve.
Tanggung jawab
- Work directly with the CEO to execute daily priorities
- Act as a central point of communication between the CEO and team members
- Follow up on tasks, projects, and deadlines across departments
- Ensure important issues are identified and resolved quickly
- Assist in improving systems, processes, and overall business efficiency
- Manage company purchasing through Tokopedia, suppliers, and local vendors
- Track all orders from purchase through to delivery
- Ensure orders are received, checked, recorded, and properly allocated
- Maintain accurate inventory records
- Upload and organize purchase information in company spreadsheets
- Allocate expenses to the correct villas, projects, or departments
- Manage petty cash and expense tracking
- Maintain organized records and documentation
- Support payroll processing and administrative tasks
- Assist with reporting and data management
- Ensure company records are accurate and up to date
- Assist villa management operations when required
- Coordinate with villa teams to ensure property checks are completed
- Support maintenance, purchasing, and operational requirements
- Help ensure properties are maintained to company standards
- Assist with recruitment and hiring activities
- Post job advertisements and coordinate interviews
- Help onboard new team members
- Support employee administration and HR-related tasks
- Build relationships with local talent and service providers
- Be a trusted point of contact for team members
- Help maintain a positive and productive workplace culture
- Organize team events, celebrations, and gatherings
- Support communication across the business
- Assist the CEO in building a high-performing team environment
- Research suppliers, partners, and business opportunities
- Support new business initiatives and growth projects
- Take ownership of projects from start to finish
- Handle any task necessary to help the business grow and improve
Informasi lowongan
- Tipe pekerjaan
- Full-time
- Gaji
- Negosiasi