Deskripsi pekerjaan
Executive Assistant to Managing Director / Chief of Staff – Business Operations About the
Tanggung jawab: 1. Management coordination; * Coordinate with senior staff and managers across different business units; * Follow up on important tasks, deadlines and management decisions; * Maintain a centralized management task tracker; * Identify delayed or unresolved matters and escalate them appropriately; * Prepare weekly management reports and summaries; 2. Problem solving; * Investigate operational and administrative problems; * Gather information from relevant departments; * Identify root causes; * Develop possible solutions and make recommendations to the Managing Director; 3. Business monitoring; Monitor key areas including:; * Sales and purchasing; * Inventory and warehouse; * Production; * Export and logistics; * Finance and accounting; * Tax matters; * Receivables/payables; * Important customer and supplier issues; 4. Management reporting; Prepare concise reports covering:; * What happened; * Current status; * Responsible person; * Recommended action; 5. Project coordination; * Coordinate special projects and expansion initiatives; * Follow up with internal and external parties; * Ensure projects stay on schedule; 6. Executive support; * Prepare meetings and agendas; * Record decisions and action items; * Coordinate business travel and important appointments when required; * Conduct research and prepare information for management decisions; 7. Cross-functional communication; Work directly with senior personnel in:; * Accounting & tax; * Export/logistics; * Procurement; Requirements; Essential:; * Minimum 5–8 years of professional experience; * Experience in operations, project management, management reporting, commercial, supply chain, finance, or a similar role; * Strong organizational and follow-up skills; * Able to communicate confidently with senior employees and managers; * Strong analytical and problem-solving ability; * Able to work independently with minimal supervision; * Comfortable handling confidential business information; * Strong Excel/Google Sheets skills; * Good written and spoken English; * Willing to travel when required; * Willing to visit warehouses, factories, suppliers and customers when necessary; Preferred :; * Experience in trading, manufacturing, agriculture, commodities, logistics or export; * Experience working directly with business owners/directors; * Experience managing cross-functional projects; * Mandarin/Chinese language ability is a plus, but not mandatory; Personal qualities :; We are looking for someone who is:; * Proactive rather than waiting for instructions; * Comfortable asking difficult questions; * Able to respectfully challenge management when necessary; * Persistent in following up with people; * Practical and solution-oriented; * Mature and trustworthy; * Comfortable working in an entrepreneurial environment where priorities can change quickly; * Discreet with confidential information; * More interested in solving problems than receiving a title.
Tanggung jawab
- 1. Management coordination
- * Coordinate with senior staff and managers across different business units
- * Follow up on important tasks, deadlines and management decisions
- * Maintain a centralized management task tracker
- * Identify delayed or unresolved matters and escalate them appropriately
- * Prepare weekly management reports and summaries
- 2. Problem solving
- * Investigate operational and administrative problems
- * Gather information from relevant departments
- * Identify root causes
- * Develop possible solutions and make recommendations to the Managing Director
- 3. Business monitoring
- Monitor key areas including:
- * Sales and purchasing
- * Inventory and warehouse
- * Production
- * Export and logistics
- * Finance and accounting
- * Tax matters
- * Receivables/payables
- * Important customer and supplier issues
- 4. Management reporting
- Prepare concise reports covering:
- * What happened
- * Current status
- * Responsible person
- * Recommended action
- 5. Project coordination
- * Coordinate special projects and expansion initiatives
- * Follow up with internal and external parties
- * Ensure projects stay on schedule
- 6. Executive support
- * Prepare meetings and agendas
- * Record decisions and action items
- * Coordinate business travel and important appointments when required
- * Conduct research and prepare information for management decisions
- 7. Cross-functional communication
- Work directly with senior personnel in:
- * Accounting & tax
- * Export/logistics
- * Procurement
- Requirements
- Essential:
- * Minimum 5–8 years of professional experience
- * Experience in operations, project management, management reporting, commercial, supply chain, finance, or a similar role
- * Strong organizational and follow-up skills
- * Able to communicate confidently with senior employees and managers
- * Strong analytical and problem-solving ability
- * Able to work independently with minimal supervision
- * Comfortable handling confidential business information
- * Strong Excel/Google Sheets skills
- * Good written and spoken English
- * Willing to travel when required
- * Willing to visit warehouses, factories, suppliers and customers when necessary
- Preferred :
- * Experience in trading, manufacturing, agriculture, commodities, logistics or export
- * Experience working directly with business owners/directors
- * Experience managing cross-functional projects
- * Mandarin/Chinese language ability is a plus, but not mandatory
- Personal qualities :
- We are looking for someone who is:
- * Proactive rather than waiting for instructions
- * Comfortable asking difficult questions
- * Able to respectfully challenge management when necessary
- * Persistent in following up with people
- * Practical and solution-oriented
- * Mature and trustworthy
- * Comfortable working in an entrepreneurial environment where priorities can change quickly
- * Discreet with confidential information
- * More interested in solving problems than receiving a title
Informasi lowongan
- Tipe pekerjaan
- Full-time
- Gaji
- Rp 7.000.000 – Rp 10.000.000 per month