Engineering & Procurement Coordinator

Delonix Group Indonesia is looking for an Engineering & Procurement Coordinator to support hospitality project development, engineering coordination, procurement administration, and project documentation. This role is suitable for someone who is detail-oriented, organized, and has a strong interest in project coordination, engineering support, procurement process, and hospitality project development. The selected candidate will work closely with the Business Development, Engineering, and Procurement teams to support project feasibility review, supplier coordination, documentation, and project execution.

Organize and archive project documents, including contracts, quotations, BOQ, technical specifications, acceptance forms, change orders, and related project documents. Assist in preparing tender documents, purchasing requests, and purchase orders. Maintain project tracking documents, including supplier lists, quotation comparison tables, payment progress, and material delivery records.

Prepare meeting minutes and follow up on action items with related parties. Handle invoice filing, reimbursement documents, and cross-departmental administrative coordination. Assist in supplier screening and information collection, including supplier qualifications, samples, and quotations.

Follow up on RFQ feedback, quotations, and sample submissions. Track material delivery schedules and coordinate arrivals through phone, email, and WhatsApp. Maintain and update the supplier database.

Coordinate appointments and document exchange between suppliers, contractors, and internal teams. Receive, organize, and follow up on project progress and issue lists submitted by Project Managers. Assist in preparing acceptance documentation, including material entry forms and quality records.