Admin Purchasing Staff (Supplier & Material Data)

Manage, maintain, and update supplier data & raw material in the system (including adding new suppliers, modifying existing data, and maintaining records) to ensure the records are accurate, complete, properly stored, controlled, and easily traceable for audits and internal purposes. Manage, maintain, and update Raw Material (RM) and Packaging standardization in accordance with applicable regulations and internal company requirements. Periodically update and maintain RM standardization documents in the Purchasing system, ensuring proper document control and organized filing.

Notify suppliers of any changes or updates to RM standards that affect data or documents in the system. Request, monitor, and follow up on RM documents that need to be renewed or updated, including but not limited to Certificate of Analysis (COA), Material Safety Data Sheet (MSDS), Technical specifications, Halal certification, External test results, Quality certifications, and other legal documents. Bachelor’s degree in any major.

Minimum 1 year of working experience as purchasing admin or data controller . Fluent in English (proficiency in Mandarin is a plus). Strong administrative skills, particularly in system data updates and document management.

Proficient in Microsoft Excel for data management, monitoring/tracking, and basic database maintenance. Detail-oriented, organized, and structured in work approach. Able to work independently as well as part of a team.

Strong communication skills with internal stakeholders and suppliers. Willing to be placed in Pantai Indah Kapuk, North Jakarta .