Purchasing Officer (Medan)

Waruna Shipping Group is a leading shipowner and shipyard company specializing in delivering innovative and efficient maritime solutions. We are committed to operational excellence, strict safety standards, reliability, and strong financial discipline across all aspects of our business. We are currently seeking a Purchasing Officer to join our growing team. This role is critical in supporting vessel and shipyard operations through effective and timely procurement of marine spare parts, equipment, and services. If you have a solid purchasing background, strong attention to detail, and thrive in a structured yet fast-paced maritime environment, we encourage you to apply.

Analyze Purchase Requests (PR) from vessels or operational teams to ensure requirements are valid, operationally justified, and appropriately prioritized. Review vessel purchase history to prevent duplicate purchases or procurement of items that are still available in stock. Source and select vendors, makers, or authorized distributors for marine spare parts, equipment, consumables, and vessel-related services.

Ensure authenticity (genuine/OEM) and compatibility of items with vessel machinery and systems. Verify retrofit, equivalent, or second-hand options for obsolete or discontinued items based on relevant technical references. Review quotations from both technical and commercial perspectives, including pricing, specifications, lead time, delivery terms (Incoterms), and warranty.

Prepare comparison sheets as the basis for vendor selection recommendations. Actively follow up with vendors until complete quotations are received. Coordinate with vessel engineers, technical superintendents, or technical teams to clarify part numbers, serial numbers, equipment models, and other technical data.

Negotiate pricing, delivery schedules, and payment terms to obtain the most favorable purchasing conditions. For overseas procurement, ensure accuracy of HS Codes, freight costs, pickup locations, and estimated import costs (duties, taxes, handling charges). Coordinate with vessel operations and technical teams regarding procurement requirements and vessel schedules.