Deskripsi pekerjaan
Sebuah Federasi Olahraga Internasional yang baru didirikan membuka lowongan untuk posisi Office Secretary yang berbasis di area Gading Serpong. Peran ini sangat penting dalam memastikan kelancaran operasional kantor serta memberikan dukungan administratif tingkat tinggi kepada pimpinan. Tanggung jawab utama meliputi pengelolaan jadwal harian pimpinan, penanganan korespondensi lintas zona waktu, penyusunan komunikasi diplomatik dan institusional, serta koordinasi dengan berbagai mitra dan pemangku kepentingan. Selain itu, sekretaris bertugas mengelola dokumen digital di Google Drive, memelihara pelacak anggaran sederhana di Excel, serta menangani berbagai permintaan mendadak dengan profesionalisme tinggi.
Tanggung jawab: Runs the day-to-day office and administrative support that keeps the principal’s schedule, correspondence, and files in order; Office planning: Manage the calendar and schedule meetings and calls across time zones; build and maintain the principal’s agenda and handle the protocol for the Principal's meetings; Communication: Handle inbox and correspondence, prepare emails, and draft diplomatic and institutional communications of any kind; manage last-minute requests and follow-ups calmly; Coordination: Liaise with partners, offices, and local contacts; align the Principal's meetings and commitments across sport, business, and real estate; Administration: Prepare, format and file documents in Google Drive; maintain trackers, lists and simple budgets in Excel; Requirements:.
Kualifikasi: Bachelor's degree in any field with past experience working within Sports Federation or related industry; Fluent English is essential as the primary working language ; Bahasa Indonesia is required, while a third language is an advantage; Strong proficiency in Microsoft Excel and Google Workspace, including Docs, Sheets, and shared drives; able to maintain trackers, budgets, and files accurately; Excellent written and verbal communication skills, with confidence engaging senior-level stakeholders; Comfortable dealing with high-level counterparts, including government leaders and senior figures in the international sports community; Highly discreet, dependable, proactive, and detail-oriented; takes ownership, anticipates needs, and performs well in an international, demanding, and unstructured environment.
Tanggung jawab
- Runs the day-to-day office and administrative support that keeps the principal’s schedule, correspondence, and files in order
- Office planning: Manage the calendar and schedule meetings and calls across time zones; build and maintain the principal’s agenda and handle the protocol for the Principal's meetings
- Communication: Handle inbox and correspondence, prepare emails, and draft diplomatic and institutional communications of any kind; manage last-minute requests and follow-ups calmly
- Coordination: Liaise with partners, offices, and local contacts; align the Principal's meetings and commitments across sport, business, and real estate
- Administration: Prepare, format and file documents in Google Drive; maintain trackers, lists and simple budgets in Excel
- Requirements:
Kualifikasi
- Bachelor's degree in any field with past experience working within Sports Federation or related industry
- Fluent English is essential as the primary working language ; Bahasa Indonesia is required, while a third language is an advantage
- Strong proficiency in Microsoft Excel and Google Workspace, including Docs, Sheets, and shared drives; able to maintain trackers, budgets, and files accurately
- Excellent written and verbal communication skills, with confidence engaging senior-level stakeholders
- Comfortable dealing with high-level counterparts, including government leaders and senior figures in the international sports community
- Highly discreet, dependable, proactive, and detail-oriented; takes ownership, anticipates needs, and performs well in an international, demanding, and unstructured environment
Informasi lowongan
- Tipe pekerjaan
- Full-time
- Pendidikan
- S1
- Gaji
- Rp 10.000.000 – Rp 15.000.000 per month