Marketing Admin

Provide day-to-day administrative support to the Marketing Department. Maintain and organize all marketing files, contracts, invoices, and related documentation. Prepare correspondence, meeting minutes, and internal communications as required.

Monitor and update marketing calendars, campaign timelines, and activity schedules. Assist in identifying and compiling databases of KOLs, influencers, media partners, and strategic partners. Coordinate communication regarding collaboration proposals, campaign briefs, and scheduling.

Ensure all collaboration agreements, deliverables, and payment documentation are properly recorded. Track influencer deliverables and follow up to ensure completion according to agreed timelines. Process purchase requests, payment requests, and reimbursement claims related to marketing activities.

Coordinate with the Finance Department regarding vendor payments and invoice submissions. Maintain records of marketing expenditures and assist in monitoring budget utilization. Collect quotations from suppliers and vendors for marketing requirements.

Compile weekly and monthly marketing reports, including campaign performance data provided by the marketing team. Maintain accurate databases of customer contacts, media contacts, partners, and marketing assets. Prepare presentation materials and reports for management review.