Deskripsi pekerjaan
The HRGA Executive is responsible for leading the company's general administrative
Tanggung jawab: Office Management; Responsible for the overall operation of the office, including lease agreements; utilities, office equipment, and operational facilities; Organize office layout and workspace allocation; Maintain office facilities, buildings, vehicles, and company fixed assets; Ensure cleanliness, hygiene, safety, and security of office premises; Manage reception services and office support functions; Conduct regular office inspections and coordinate repairs and maintenance; Supervision; Leading and motivating a team including receptionist, several office helpers and; the company kitchen chef as well as office drivers; Managing the time and objectives of the administrative team; Administrative Support; Control, monitor, and report employee cash advances and ensure timely; settlement; Prepare supporting documents for payment processing; Verify employee business expense claims and ensure completeness of supporting; documents and approvals; Coordinate business travel arrangements and accommodation bookings; Manage procurement activities for office equipment, furniture, IT assets, and; external services; Handle end-to-end procurement processes including sourcing, quotation requests; vendor evaluation, negotiation, purchase orders, receipt of goods, and; documentation; Coordinate with Accounting for proper recording of company assets; Ensure vendor compliance with company policies and anti-bribery requirements; Inventory Management; Monitor inventory levels of office supplies, stationery, pantry items, toner, and; other operational materials; Supervise monthly stock counts; Investigate and reconcile inventory discrepancies; Plan replenishment to prevent stock shortages and overstock; Records & Document Management; Develop and maintain administrative filing systems for company records; Ensure document archiving complies with company SOPs; Maintain secure storage of confidential company and employee documents; HR Support; Collaborate with all departments on General Affairs and HR operational matters; Report issues, risks, and improvement initiatives to Direct Superior (if any); Develop, review, and update SOPs related to administration, employee services; expense claims, and office operations; Prepare monthly reports covering office operations; Support employee engagement activities, internal events and any other request; based on management needed.
Tanggung jawab
- Office Management
- Responsible for the overall operation of the office, including lease agreements
- utilities, office equipment, and operational facilities
- Organize office layout and workspace allocation
- Maintain office facilities, buildings, vehicles, and company fixed assets
- Ensure cleanliness, hygiene, safety, and security of office premises
- Manage reception services and office support functions
- Conduct regular office inspections and coordinate repairs and maintenance
- Supervision
- Leading and motivating a team including receptionist, several office helpers and
- the company kitchen chef as well as office drivers
- Managing the time and objectives of the administrative team
- Administrative Support
- Control, monitor, and report employee cash advances and ensure timely
- settlement
- Prepare supporting documents for payment processing
- Verify employee business expense claims and ensure completeness of supporting
- documents and approvals
- Coordinate business travel arrangements and accommodation bookings
- Manage procurement activities for office equipment, furniture, IT assets, and
- external services
- Handle end-to-end procurement processes including sourcing, quotation requests
- vendor evaluation, negotiation, purchase orders, receipt of goods, and
- documentation
- Coordinate with Accounting for proper recording of company assets
- Ensure vendor compliance with company policies and anti-bribery requirements
- Inventory Management
- Monitor inventory levels of office supplies, stationery, pantry items, toner, and
- other operational materials
- Supervise monthly stock counts
- Investigate and reconcile inventory discrepancies
- Plan replenishment to prevent stock shortages and overstock
- Records & Document Management
- Develop and maintain administrative filing systems for company records
- Ensure document archiving complies with company SOPs
- Maintain secure storage of confidential company and employee documents
- HR Support
- Collaborate with all departments on General Affairs and HR operational matters
- Report issues, risks, and improvement initiatives to Direct Superior (if any)
- Develop, review, and update SOPs related to administration, employee services
- expense claims, and office operations
- Prepare monthly reports covering office operations
- Support employee engagement activities, internal events and any other request
- based on management needed
Informasi lowongan
- Tipe pekerjaan
- Full-time
- Gaji
- Negosiasi