administration office

About the role PT Kaivalya is seeking a dedicated Administration Office professional to join our growing team in Ubud, Bali. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our office. As the backbone of our administrative operations, you will be responsible for managing day-to-day office functions, coordinating communications, and providing essential support to all departments. This role is vital to maintaining our organisational efficiency and supporting our team to deliver their best work.

What you'll be doing Managing and maintaining office schedules, calendar systems, and meeting arrangements for staff and management Handling incoming and outgoing correspondence, emails, and telephone communications in a professional manner

Preparing, organising and maintaining office files, records and documentation systems Processing administrative paperwork, including purchase orders, invoices, travel requests and expense reports Ordering and managing office supplies, equipment and inventory to ensure adequate stock levels

Coordinating office maintenance, repairs and vendor services as needed Supporting the scheduling and logistics of meetings, events and conferences Providing administrative support to multiple departments and senior staff members

Performing general administrative duties including data entry, filing, photocopying and document preparation Contributing to a positive and organised office environment through proactive problem-solving and attention to detail What we're looking